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Setup & Selling Questions

When may I start setting things up?
Set up for ArtWalk on the Bay will begin on Friday, September 21, 2012 at 8:00 AM. Artists will receive a scheduled time that they are to arrive to begin set up in order to avoid congestion. Set up will also begin at 7:00 AM on Saturday – artists need to arrive as early as possible in order to be set and ready by 9:00 AM. See the Setup and Artwork FAQs for a list of questions and answers about tent setup and artwork selection.

How should I hang my artwork?
There are many strategies artists use for displaying their work at ArtWalk on the Bay, from Velcro, peg board and wire shelving, to professional display units. Several examples of how ArtWalk artists hang their work appear on our display resource page.

May I drive up to my tent?
Unfortunately since the event is being held on the lawn area of the Hilton San Diego Bayfront Park, vehicles are not allowed to drive up to the tent. Artists will be given an assigned time on either Friday, September 21, 2012 or come as early as possible on Saturday for set up. Artists will drive to the park area, unload their items, and immediately leave to find parking. An ArtWalk on the Bay volunteer will be on hand to watch over your items, but we ask that you bring along a friend or assistant who can start to load the items on to a flatbed cart which will then be taken to the artists’ tent. Cars are not to be left in the drop off area and are to be moved as soon as unloaded to avoid congestion and so other artists can begin their set up process.

Where can I park once I'm done setting up?
There are many lots in the vicinity of ArtWalk on the Bay (the Hilton San Diego Bayfront parking structure, the San Diego Convention Center, and surface lots located around the area). All of the lots require a fee.

May I display or store things outside of my tent?
All artwork, displays, supplies, etc., must be inside your tent at all times during the event. When hanging signs or artwork on your tent please do not intrude on your neighbor's space or cover any signage they may have. Courtesy is the name of the game.

May I hang artwork and displays from the poles in my tent?
Yes, depending on weather conditions. If the wind is calm, you may hang artwork from the poles in your tent as long as there is no damage to the tent, tent poles or lawn. Tent poles are 2” in diameter and can hold a maximum with of 80 lbs per pole. Keep in mind that your neighbor may be using the tent pole structure also and plan accordingly.

If the wind is blowing, we anticipate that the walls of each tent will move as much as 6” to 8” in either direction. It may not be advisable to hang panels or art from the back wall, but rather, to use ground-supported display panels with heavy weighting and tie-offs so they do not blow over in a strong wind.

Does my artwork have to be framed?
Some artists sell their work in frames, many don't. Artists often bring a few framed works to compliment the many unframed pieces they bring. It is up to you.

How much of my work should I bring?
You should install enough of your work to fill your tent space. A single tent has three 10' x 10' walls. On the other hand, be careful not to overfill your tent.

When do I have to be out of my tent on Sunday?
Please remove everything from your tent by 9:00 PM Sunday evening.